HIGHER ADDITIONAL FEES IN MCA FORMS FILLINGS: The Ministry of corporate affairs has issued the notification dated 11-01-2022 in which they have amended the company’s (registration offices and fees) rules 2014. These rules may be called the companies (registration offices and fees) rules 2022. And will be Effective From 1st July-2022. In this notification applicability of cases and with the help of table how many times additional fees, higher additional fees will be applicable if a delay in filling the certain form is provided.
Non-applicable cases (forms)
The higher additional fees shall not be applicable on filling of the following form
a. SH-7 (Nominal value of shares)
b. AOC-4 (Filing of financial statement)
c. MGT-7 (Annual statement)
|Period Of Delay
|Additional Fee As A Multiple Of Normal Fee
|Higher Additional Fee As A Multiple Of Normal Fee( For Certain Cases)
|Up to 15 days (sec 139 & 157)
|One-time normal fees
|15 days to 30 days (sec 139 & 157) and up to 30 days in remaining forms
|2 times of normal fees
|3 times of normal fees
|30 days to 60 day
|4 times of normal fees
|6 times of normal fees
|60 days to 90 days
|6 times of normal fees
|9 times of normal fees
|90 days to 180 days
|10 times of normal fees
|15 times of normal fees
|beyond 180 days
|12 times of normal fees
|18 times of normal fees
Applicable cases (forms)
The higher additional fees shall be applicable on filling of the following form
a. PAS-3 (Allotment of shares)
b. INC-22 (Shifting of registered office)
1. The higher additional fees shall be charged on the above 2 forms when
- If there is a delay in filling out such forms.
- Higher additional fees is payable in above forms on two or more occasions within a period of 365 days from the last Related filed e-form for which higher additional fees were payable.
2. When higher additional fees is payable additional fees shall not be charged.
3. Maximum 18 times of normal fees shall be charged as higher additional fees.
4. The applicable e-forms INC-22 or PAS-3 which are filed prior to companies (registration offices and fees) rules 2022 shall not be applicable for higher additional fees.
Ensuring Accurate and Timely MCA Form Fillings
Ensuring accurate and timely MCA form fillings is crucial for businesses to maintain compliance and avoid penalties. With the recent increase in additional fees for MCA forms, it becomes even more important to pay attention to the accuracy and timeliness of these filings. To achieve this, businesses must establish robust internal processes and systems that prioritize data accuracy and adhere to strict deadlines.
One key aspect of ensuring accurate MCA form fillings is maintaining up-to-date and well-organized financial records. This includes meticulously recording financial transactions, maintaining proper books of accounts, and regularly reconciling bank statements. By having accurate financial data, businesses can confidently populate MCA forms with the required information, minimizing the risk of errors or discrepancies.
Additionally, companies should allocate sufficient resources to ensure timely MCA form fillings. This involves staying informed about the relevant deadlines for each form and proactively planning for their submission. Setting up internal calendars or reminders can help businesses stay on track and prevent last-minute rushes that may lead to errors.
Furthermore, leveraging technology can significantly streamline the process of MCA form fillings. Businesses can utilize specialized software or tools designed to automate data entry and generate error-free forms. These solutions can also provide real-time updates on compliance requirements and deadline reminders, further reducing the chances of missed filings.
Another effective measure for accurate and timely MCA form fillings is seeking professional assistance, such as engaging the services of a qualified chartered accountant or a company secretary. These professionals possess the knowledge and expertise to navigate complex regulatory frameworks and ensure accurate and compliant form submissions.
Regular internal audits and reviews can also play a vital role in maintaining accuracy. By periodically reviewing MCA forms, businesses can identify any potential errors or discrepancies and rectify them promptly. This practice not only helps in maintaining compliance but also fosters a culture of diligence and accountability within the organization.
In conclusion, accurate and timely MCA form fillings are essential for businesses to meet compliance requirements and avoid financial penalties. By implementing robust internal processes, leveraging technology, seeking professional assistance, and conducting regular reviews, companies can enhance their accuracy and efficiency in MCA form submissions, ultimately contributing to their overall regulatory compliance efforts.